About BritCham Shanghai

The British Chamber of Commerce Shanghai is a dynamic network of international businesses with a common interest in China. Our members are the pulse of our organisation — we advocate best practice; we share knowledge; and we build trusted and long-lasting friendships. Let’s connect.

Our purpose is to make connections. Connections that open opportunity, empower businesses and unite our community in China. Members from all over the world join BritCham Shanghai to gain access to China’s most dynamic trading hub, Shanghai.

BritCham Shanghai delivers value to its members through the advocacy of policies and industries; timely knowledge sharing and insights; as well as community-based activities.

• Advocacy: We empower our members by developing better trade relations and enabling policy reform. We work to promote member success and share essential industry insights.
• Knowledge: We enable businesses to flourish through online and in-person knowledge-sharing events from roundtables, panel discussions and networking events; to training and mentoring.
• Community: Our community activity unites our members through social gatherings, signature events and storytelling. Beyond just business, this is where trusted friendships are made.

BritCham Shanghai is an equal opportunity employer that celebrates diversity and inclusivity. For more information about us, please visit our website at - www.britishchambershanghai.cn. 

About the Role

The role of Office Manager is an office based role in Shanghai with occasional travel to our Hangzhou office and occasionally outside events. This is an excellent opportunity to develop your understanding of foreign businesses’ operations and the business environment in China; as well as support businesses to thrive.

This role is best suited to a person with wide experience to bring perspective, ideas and support the continued high standards and growth of our organisation. Working experience in an NGO, small business or similar organisation would be a benefit. All colleagues are ambassadors for the Chamber and this person will be crucial to communicating with all members through the payment processes so a can-do, positive and supporting approach is important. The person will be a key member of the Chamber senior leadership team guiding on strategy, operations and overall Chamber operations, as well as supporting all the different departments of the Chamber. 

Reporting to the Executive Director, you will support all departments in relation to:

• Processing financial documents for third party finance vendor
• Creation and issuing of fapiaos and invoices
• Administration of new-member documentation and financial onboards
• Issuing of general contracts including consulting with the Executive Director
• Overseeing and processing of expenses, payroll and general office costs/purchases and the relevant platforms including Xero
• Overseeing all social and large Chamber events profit and loss documents creation and execution
• Monthly and project reports regarding Chamber financials and budget coordination with the Executive Director & Treasurer
• Overview of HR related documents and contract management
• Support on Chamber activities and events as required
• Processing and documentation & administration around sponsorship (product, venue & cash), ticket sales, platform payments (GlueUp etc)
• Ensuring and following company policy on use of chops, passwords, safe access and bank accounts

• Secretary for the Executive Committee, minute taking, agenda planning and overall coordination

  
   

Our Ideal Candidate

• Native Chinese speaker with strong English communication and presentation skills
• Bachelor's degree in Accounting, Finance, Business Administration or a related discipline preferred
• 10 years work experience preferred in an international environment, including at least 5 years' experience in accounting, financial administration or finance operations
• Professional accounting qualification and knowledge of PRC tax regulations and accounting practices preferred; familiarity with UK tax principles would be an advantage
• Demonstrable experience managing budgets, financial reporting, invoicing, expense management, payroll coordination and financial reconciliations
• Experience using accounting software (preferably Xero) and strong Excel skills
• An organised person with excellent attention to detail and a high degree of financial accuracy
• High level of integrity and discretion
• Have a positive & can-do attitude, able to work in a small team and have a collaborative approach
• Ideally have experience in events
• Looking for long term and stable role
• Have a passion for supporting businesses to thrive and connecting the community

How to Apply

The Package: monthly gross salary of RMB 13,000 - 15,000. You are eligible to participate in the Chamber’s discretionary Annual Performance Bonus. Any Bonus awards paid will depend upon your own performance against agreed objectives and the overall performance, including financial, of the Chamber.

Please send your CV and a cover letter to admin@britishchambershanghai.cn (email subject: Full Name + SH Office Manager) before 17 July 2026.

We encourage early applications as we will select shortlisted candidates for the 1st round of interviews before the closing date.

Applicants who fail to provide a cover letter will not be considered. Please note that only shortlisted candidates will be contacted. Telephone enquiries and personal visits will NOT be accepted.

The Chamber supports flexible working arrangements and provides staff mentorship. Being a staff member of the Chamber allows you to interact with a wide range of British and international businesses across all sectors and gain the opportunity to have a genuine impact on this vibrant community which has the longest history in foreign chambers in China.